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The following topics explain how to log into the calendar
system, how to post calendar listings, and more. (You can
ignore these instructions if you merely want to read the
calendar.)
NOTE: Before you can log in or post events,
you must register.
If you have further questions after reading these topics,
contact us.
Topics:
1. Technical Requirements
2. Logging In and Out of Event Manager
2.1 Logging In
2.2 Logging Out
2.3 If You Forget Your Password
3. Posting a New Event on the Calendar
3.1 Getting to the Posting Form
3.2 Entering Your Calendar Listing
3.3 Then What Happens?
4. Seeing, Editing, and Deleting Your Calendar
Listings
4.1 Event List
4.2 Editing a Listing
4.3 Deleting a Listing
5. The Event Manager "Contacts" List
5.1 About the Contact List
5.2 Viewing the Contact List
5.3 Editing and Deleting Contacts
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1. Technical Requirements
In order for the Songspace calendar to operate and display
properly on your computer, your browser must have both style
sheets and Javascript enabled.
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2. Logging In and Out of 'Event Manager'
2.1 Logging In
Once you're registered, you must log in to post calendar
listings. Click on "Artist Log-in" from the main
calendar page.
When you log in, you enter the "Event Manager"
section of the calendar system. In the "Event Manager
you can post calendar listings, look at listings you've
already posted, edit and delete listings, and other tasks
(see sections 4-5 below).
When you are logged into the Event Manager, you can view
the Calendar without logging out. Just click on "View
Calendar" near the top of the page.
If you're viewing the calendar while you're logged in,
you can get back to the Event Manager by clicking on "Event
Manager," near the top of the page.
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2.2 Logging Out
When you're done, log out before leaving the site. Click
on "Log Out," located near your username toward
the top of the page.
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2.3 If You Forget Your Password
If you forget your password, click on "Artist Log-in,"
and when the log-in window appears, click on "Forgot
Your Password?" Enter your username and the associated
email address, and your password will be emailed to you
at that address.
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3. Posting a New Event on the Calendar
3.1 Getting to the Posting Form
After you've logged into the Event Manager (see 2, above),
click on "Post a New Event" to go to the data
entry form.
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3.2 Entering Your Calendar Listing
When entering your event information, please follow these
guidelines to ensure that the calendar is reliable, and
to maintain the integrity of the Songspace database:
-Follow all instructions and examples on the data entry
form
-Enter all data requested, and in the formats requested
-Use the help links on the entry form if you have questions
-Make sure your information is accurate
-Be sure to edit or delete your listing if there's a change
or cancellation (see 4, below)
The calendar is not appropriate for:
• performances by out-of-town artists
• performances outside the geographic area given above
• instrumental music
• performers who don't sing their own songs (a few covers are OK)
• dances and dance-related events
• recorded music (DJs, dance clubs, etc.)
• non-musical events
• music in which we can't hear the words
NOTE: If you're a singer-songwriter who also plays other kinds of events (instrumental concerts, dances, workshops), only your singer-songwriter shows go on the calendar.
Songspace's geographic boundaries include but go no farther than:
Tacoma to the south; Everett to the north;
Sultan, Carnation, Snoqualmie, Enumclaw to the east;
Vashon Is. and Bainbridge Is. to the west;
(no Olympia, Bellingham, Whidbey Is., or Kitsap/Olympic Pen.)
NOTE: If you need more detailed instructions
on filling out the form, see Posting a Listing: Filling Out the Form.
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3.3 Then What Happens?
Once you've posted a listing, it's immediately added to
the calendar.
You'll also see it on your personal Event List in the Event
Manager. This screen lists all the events you enter into
the calendar system, in the order you entered them, newest
at the top, oldest at the bottom.
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4. Viewing, Editing, and Deleting Your Listings
4.1 Event List
The first screen you see when you log into the Event Manager
is the Event List, which shows all the events you have entered
into the system.
Events are shown in the order they were entered (most recent
at the top), not according to the dates that the events
actually occur on the calendar itself.
The list shows up to 10 events at a time; if you wish to
see earlier events, use the page links at the bottom of
the list.
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4.2 Editing a Listing
You can edit a listing (or just read it over) by clicking
on the "Edit" link in the "Action" column
on the far right, or by clicking on the name of the event
itself.
Also, when you view the calendar while you're logged in,
an "edit" link and a "delete" link appear
next to each of your listings on the calendar; these links
function just like those in the Event Manager. These calendar
links only appear when you're logged in, and only next to
your events; no one else can make changes to your listings.
Clicking on an "Edit" link takes you to the "Event
Details" window, where you can look over the listing
and make changes. When you're done, click on "Save
Changes"; changes take effect immediately. To undo
your edits and leave the listing unchanged, click on "Undo
Changes." After you edit a listing in the "Event
Details" window, you're taken to the Event Manager
Event List screen (even if you were originally looking at
the calendar).
NOTE: In the "Event Details"
window, you can only change the Venue or Contact by selecting
the appropriate choice(s) from the drop-down menu list(s).
The menus only show Venues and Contacts that have been entered
before. In other words, from the "Event Details"
window, you can't enter information for a new Venue or a
new Contact for the first time. To do that, go to the main
Post a New Calendar Listing form and re-enter the listing
as a new event; you can enter new Venue or Contact info
using that form. If you do re-enter a listing, be sure to
delete the original listing.
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4.3 Deleting a Listing
Events should only be deleted if they are actually cancelled;
please don't delete events merely because they have already
taken place (see the Note, below).
You can delete a listing by clicking on the "Delete"
link in the "Action" column on the far right.
Also, when you're viewing the calendar while you're logged
in, you'll see an "edit" link and a "delete"
link next to each of your listings on the calendar; these
function just like the links in the Event Manager. These
links only appear on the calendar when you're logged in,
and only next to your events; no one else can make changes
to your listings.
When you click on a "delete" link for a listing,
an alert box will appear asking you to confirm the deletion.
Once an event listing has been deleted, it cannot be recovered.
NOTE: Events that have already passed
remain on the calendar and your Event List indefinitely.
Please don't delete these old events from your list for
at least a year, because this also deletes them from the
calendar, preventing users from seeing what happened in
the past. Old events shouldn't get in your way, however;
they will simply "fall off" the first page in
the Event Manager. And on the calendar itself, the only
way users will see old events is if they specifically go
looking for them; old events do not show up in search results.
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5. The Event Manager "Contacts" List
5.1 About the Contacts List
When you enter events in the calendar, you can also enter
contact information for each performance (i.e. who to contact
for more information about the show). These contacts are
saved on the Contact List. Your Contact List is specific
to you -- no one else can see it or use it.
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5.2 Viewing the Contact List
To view the Contacts list, click on "Contacts"
in the upper right area of the Event Manager screen. This
sends you to the "My Contact List" screen, where
you can read the detailed information associated with each
contact, and edit and delete contacts.
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5.3 Editing and Deleting Contacts
From the "My Contact List" screen, you can edit
or delete individual contacts by clicking on the appropriate
link(s) for each. Using the check-boxes beside each contact,
you can also select multiple contacts to delete all at once
using the "Delete" button. Hitting the "Clear"
button unchecks any check-boxes you've selected.
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